Administrative Assistant
Corporate | Chicago, Illinois

Who We Are

We’re a people-first organization. We value knowledge and learning. We believe in the power of connection and collaboration and we seek to build relationships that mean something. We employ some of the best and brightest in the industry and we work hard to maintain a culture that our people can be proud of.

Working For Primera

Our Corporate team is a talented group of HR, marketing, IT, finance and administrative professionals that band together to continuously move our company forward. Ever focused on providing a first-class client experience, we connect with people across the organization to support all aspects of our company’s operations.

Who You Are

Required Knowledge, Skills and Abilities:

  • Skilled in Microsoft Office: Word, Excel and Outlook
  • Working knowledge of Microsoft Access, MasterSpec and MasterWorks
  • Skilled in data entry for QMS database application
  • Skilled in data entry for Project Status 2K database application
  • Skilled in operation of office equipment including printers, copiers, and scanners
  • Knowledge of document filing, records processes, and departmental procedures
  • Ability to perform and complete assigned duties with minimal supervision
  • Ability to accept and understand direction from multiple sources and prioritize tasks accordingly
  • Ability to communicate effectively with other staff members
  • Ability to work with a focus on customer service

Education and Experience:

  • 3-5 years’ experience in a similar position
  • High School Diploma

What You'll Do

Essential Duties and Responsibilities:

  • Reception – Manage incoming telephone calls, greet visitors, coordinate incoming/outgoing mail and deliveries
  • Organization, coordination and preparation of Project Specifications
  • Organization, processing and tracking of Shop Drawings/Submittals
  • Preparation/assembly of project deliverables, proposals and other assignments requested by Primera staff
  • Source, price and purchase office, equipment and kitchen supplies
  • Log, process and file Quality Assurance documents
  • Coordinate project archiving and off-site document storage
  • Perform and maintain project filing
  • Provide meeting support as needed (scheduling conference rooms, coordinating food, logistics)
  • Perform other duties and responsibilities as assigned

Some of What You'll Enjoy

  • An excellent benefits package including 401K match and employee stock ownership, gym and transit subsidies, paid volunteer time off, parental leave, continuing education reimbursement and much more
  • Flexible work scheduling in a fast-growing company
  • A fun, inclusive, and collaborative environment
  • The fruits of our employee-led committees focused on offering engaging social, wellness and community service activities all year long

Equal Employment Opportunity
Primera is committed to the principles of equal employment opportunity. Primera’s practices and employment decisions, including those regarding recruitment, hiring, assignment, promotion and compensation, shall not be based on any person’s race, color, creed, religion, national origin, sex, age, ancestry, disability, physical handicap, marital status, sexual orientation, veteran status, citizenship status or other protected group as defined by law.

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